Corporate governance and legal security for your business
We take full ownership of your company’s formal and legal administration, from preparing board resolutions and managing the share register to filing changes in the KRS and monitoring CRBR obligations.
Our team combines legal, tax and management expertise to keep your corporate structure fully compliant, investor-ready and protected from the risk of registry errors or legal sanctions at every stage of your business.
What sets our shelf company offering apart
We combine legal preparation, tax registration and post-acquisition support into a single, seamless process — so your company is ready to operate the moment you sign.
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Interdisciplinary expertise
Your company is served by specialists combining legal, tax and management competencies, working as a single coordinated team.
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International structures
We have unique expertise in managing governance for capital groups and companies with foreign shareholders, including cross-border documentation and communication.
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Integrated 360° approach
Our legal, accounting and tax teams work within one organisation, ensuring consistency of data across all registers, reports and corporate records.
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Bilingual service
Full service in Polish and English, tailored to the requirements of foreign investors, international capital groups and non-Polish management boards.
Formal compliance, handled end to end.
We take ownership of your company's corporate administration so nothing is missed, misfiled or left unresolved.
How we work
A clear strategic path from discovery to successful implementation, focused on achieving efficiency and sustainable business results.
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01
Corporate governance audit
We review your company's existing documentation, share register and registry entries, identifying any outstanding items or errors that require rectification before we take over.
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02
Accounting and tax strategy
A tailored accounting policy and tax model built around your operational structure and business specifics.
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03
Resolution drafting and support
Upon request, we prepare substantively sound draft decisions for the Management Board or shareholders, verified for compliance with applicable law and the articles of association.
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04
Coordination of registry changes (KRS/S24)
We manage the full process of updating company data, including changes to management board composition, registered address and business activity scope, through to effective entry in the court register.
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05
Compliance and CRBR oversight
We continuously monitor the ownership structure and ensure all changes are recorded in the beneficial owners register within the statutory deadline.
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06
Integrated annual reporting
We coordinate the year-end corporate close process, preparing all documentation required for the approval of financial results and their submission to the financial documents repository.
FAQ
Providing clarity on our processes, dedicated support, and strategic partnership
Is corporate secretarial service the same as a virtual office?
A virtual office is only one element of this service (the provision of a registered address). Corporate secretarial services encompass a significantly broader scope — substantive oversight of resolutions, corporate bodies and compliance with the Commercial Companies Code.
What penalties apply for failure to file with the CRBR?
Failure to fulfil the obligation to file or update data in the Central Register of Beneficial Owners may result in an administrative fine of up to PLN 1,000,000. Our service eliminates this risk entirely.
Do you assist with the preparation of the Annual General Meeting?
Yes, we prepare the complete documentation package: from the notice of convening, through draft resolutions on the approval of financial statements and profit distribution, to the filing of documents with the KRS.
Do I need to inform Incite of every change to the Management Board composition?
Yes — and ideally you should consult us in advance of any such change. This allows us to prepare the appropriate minutes and filings immediately, ensuring the change takes legal effect and is reflected in the registers as swiftly as possible.
Does the service also cover companies with foreign shareholders?
Absolutely. We specialise in serving companies whose shareholders are foreign entities, ensuring the proper authentication of documents and efficient international communication.
